سازندهٔ فاکتور

A free invoice generator that runs in your browser

This invoice generator turns a simple form into a professional invoice — with your logo, line items, tax, discount and shipping — and downloads it as a clean PDF in seconds. No install, no account: it's a free online invoice maker that runs entirely in your browser, so the business and client details you type are never uploaded to any server.

Fill in the fields on the left and the live preview updates as you type. When the invoice looks right, download a PDF, print it, or save the data to reuse next time. Built for freelancers, contractors and small businesses who need to create an invoice fast without signing up for full accounting software.

Everything a professional invoice needs

A good invoice leaves no questions. Fields for your business name and contact details, a 'Bill To' block for the client, a unique invoice number, issue and due dates, and an itemised table where each row has a description, quantity and rate — with line amount and subtotal calculated automatically.

Below the items: apply a percentage or flat discount, add tax, charge shipping, and record an amount already paid so the invoice shows the exact balance due. Notes and terms fields let you add payment instructions or a thank-you message. Pick a currency symbol from the selector to bill in dollars, euros, pounds, rupees and more.

Add your logo and choose a template

Brand the invoice in one click: upload a PNG, JPG or SVG logo and it appears in the header of both the preview and the downloaded PDF. The image is read locally and never leaves your device. Choose from clean invoice templates — Modern, Classic and Minimal — and set an accent color to match your brand, so an invoice with a logo looks designed rather than generated by a form.

A branded invoice signals professionalism, particularly for new freelancers. Upload your logo, pick a color, and the result looks like something from expensive design software — takes about 30 seconds.

How this compares to Zoho, QuickBooks, Wave and FreshBooks

Zoho Invoice, QuickBooks, Wave and FreshBooks are full accounting platforms — recurring billing, payment gateways, reporting, multi-user access. If you need all that, they're the right choice. But they all require account registration, store your invoices on their servers, and have free-tier limits. QuickBooks needs a paid subscription for anything beyond the trial ($30+/month). Wave pushed core features behind payment in recent updates. FreshBooks' free trial gates functionality after 30 days.

This tool does one thing: create a professional PDF invoice quickly, for free, with no account and no data stored anywhere. If you're a freelancer sending a handful of invoices a month and don't need built-in payment processing or cloud storage, that's often a better fit. Open the page, fill in the form, download the PDF, done.

Download a PDF, print, or reuse as a template

When you're ready, the PDF invoice generator hands the finished document to your browser's print dialog — choose 'Save as PDF' to download a sharp, email-ready file, or send it straight to a printer. To bill the same client again, export the invoice as a JSON file and import it next time as a ready-made template, or rely on the draft saved automatically in your browser.

The exported PDF is vector-based and crisp at any size — suitable for printing at A4 or Letter, attaching to emails, or uploading to client payment portals. No watermark, no 'created with' footer from this tool.

Invoice numbering, payment terms, and getting paid

Keep invoice numbers sequential and unique — INV-001, INV-002, and so on — for easy tracking and to satisfy tax record requirements. Most tax authorities expect numbers to run in an unbroken sequence; gaps can raise questions during audits.

For payment terms, the common options are 'Due on receipt', 'Net 15' and 'Net 30' from the issue date. Set the due date field to match and note the terms on the invoice. Clear numbering and explicit terms are the practical difference between an invoice that gets paid on time and one that sits unanswered in a client's inbox for weeks.

What a legally valid invoice must contain — UK, EU, US and India

The fields required on an invoice vary by country, but the core logic is the same: tax authorities need enough information to verify transactions. In the UK, HMRC requires a sequential invoice number, the supplier's name and address, the customer's name and address, the date of supply and date of invoice, a description of the goods or services, quantity and price per unit, and — if the supplier is VAT-registered — their VAT number, the VAT rate applied, and the VAT amount charged. Omitting any of these from a VAT invoice can invalidate a client's ability to reclaim input tax.

The EU VAT Directive (Directive 2006/112/EC) sets a harmonised minimum across all member states: sequential numbering, the date of issue, the supplier's VAT identification number, the customer's VAT ID for B2B transactions, a full description of what was supplied, the taxable amount per rate, the VAT rate and total VAT amount, and the total amount payable. In the United States there is no single federal invoice standard, but the IRS recommends including the seller's name and address, a description of goods or services, the sale date, price, and any applicable sales tax (which varies by state — some states require explicit line-item disclosure of the rate and amount). In India, a GST tax invoice under the GST Act 2017 must include the supplier's GSTIN (GST Identification Number), the customer's GSTIN for B2B supplies, an HSN code (for goods) or SAC code (for services), the taxable value, and a breakdown of CGST, SGST or IGST at their respective rates. Missing HSN/SAC codes is a common compliance error for Indian freelancers and small businesses.

Regardless of jurisdiction, a well-structured invoice that includes all these elements protects both parties: it gives the client a clear record for their accounts, gives you proof of the transaction if a payment dispute arises, and satisfies tax authorities during any audit. Generating invoices from a consistent template — rather than writing them from scratch each time — is the simplest way to ensure nothing is left out.

Invoice numbering systems: why sequential gaps cause tax problems

Sequential invoice numbering is not just an organisational habit — in most jurisdictions it is an implicit or explicit legal requirement. Tax authorities treat gaps in invoice sequences as a red flag because a missing number could indicate a suppressed sale. If your records jump from INV-2024-047 to INV-2024-050, an auditor will ask where INV-2024-048 and INV-2024-049 went. The answer 'I deleted them because they had errors' is not reassuring without evidence. The correct approach for a cancelled or erroneous invoice is to mark it void and retain it in your records with the void status — the number stays in the sequence, but the amount is zero.

Common numbering formats include a simple running counter (INV-001), a year-prefixed counter that resets annually (2026-001 — which makes the age of an invoice obvious at a glance), a client-code prefix (ACME-007 — useful when you need to filter your books by client), or a combination (2026-ACME-001). The year-reset vs. running-total debate is mostly a preference question, but year-reset can create short sequences that look unprofessional early in a year ('Invoice 003' from a business operating for five years raises questions). Whichever format you choose, define it once and stick to it — inconsistent formats make reconciliation harder and can confuse accounting software imports.

When using accounting software the numbering is handled automatically, but when using a manual tool like this generator you are responsible for incrementing the number yourself. A simple safeguard: keep a spreadsheet or text file with your last issued invoice number so you never lose track. If you issue invoices under multiple trading names or for different projects, use separate numbering series per series (e.g., INV- for general work, RET- for retainer invoices) to keep audit trails clean.

Payment terms and their legal standing

Payment terms define when you expect to be paid and, crucially, when you are legally entitled to charge interest or pursue a debt. The most common conventions: Due on receipt means payment is expected immediately; Net 15 and Net 30 mean payment is due 15 or 30 calendar days from the invoice date; Net 30 EOM means 30 days from the end of the month in which the invoice was issued (a common enterprise convention that can push your payment out by nearly 60 days if you invoice early in a month). The shorthand 2/10 Net 30 offers a 2% early-payment discount if the client settles within 10 days — a useful incentive for clients with cash to spare. Research consistently shows that shorter payment terms result in faster payment: freelancers who switch from Net 30 to Net 14 often see average payment time drop by more than the term reduction alone, because short deadlines signal urgency.

In the UK, the Late Payment of Commercial Debts (Interest) Act 1998 gives businesses a statutory right to charge interest at 8% above the Bank of England base rate on overdue business-to-business invoices, plus fixed compensation of £40 for debts under £1,000, £70 for debts between £1,000 and £9,999, and £100 for debts of £10,000 or more — automatically, without needing a clause in your contract. In the US, the Prompt Payment Act applies to federal government contracts and sets strict timelines (typically 30 days), but commercial payment terms are governed by state contract law; late payment interest must generally be specified in writing in your agreement. In the EU, the Late Payment Directive (2011/7/EU) provides similar statutory rights across member states for B2B and B2G transactions, with interest typically at 8 percentage points above the European Central Bank reference rate.

The practical takeaway: always state your payment terms explicitly on the invoice — not just in a separate contract — so the due date and any late payment consequences are visible to the person processing the payment. A terms field that reads 'Payment due within 30 days. Overdue invoices accrue interest at 8% per annum' removes ambiguity and gives you a clear basis if you need to chase the debt formally.

VAT and GST on invoices: registration thresholds and cross-border rules

Whether you need to add VAT or GST to your invoices depends on whether you are registered — and registration is typically mandatory once your turnover crosses a country-specific threshold. In the UK, the VAT registration threshold for 2024–25 is £90,000 in taxable turnover over any rolling 12-month period; once registered you must charge 20% standard rate (or 5% reduced / 0% zero rate where applicable), display your VAT registration number, and issue VAT invoices with all the HMRC-required fields. In the EU, thresholds vary by member state — typically between €35,000 and €85,000 for domestic supplies — but a uniform €10,000 threshold applies to cross-border digital services sold to consumers in other EU countries (the OSS scheme). In India, GST registration is mandatory once annual turnover exceeds ₹20 lakh (₹10 lakh for special category states); once registered, every B2B invoice must carry a GSTIN and break out CGST + SGST (for intra-state) or IGST (for inter-state) at the applicable rates.

Cross-border invoicing adds another layer. When a VAT-registered freelancer in the EU invoices a business client in another EU country, the reverse charge mechanism applies: the supplier issues the invoice with zero VAT, annotating it 'VAT reverse charged — Article 196 of Council Directive 2006/112/EC', and the customer self-accounts for VAT in their own country. This means you do not charge or collect VAT on that invoice. The same principle applies in the UK post-Brexit for B2B services (under the UK's own reverse charge rules). If you are invoicing a non-VAT-registered consumer in another EU country, however, you may need to charge VAT at the rate applicable in the customer's country and report it via the OSS scheme — rules differ depending on whether you supply digital services, physical goods, or other services.

For freelancers operating below registration thresholds, invoices should not include a VAT line at all — adding one when you are not registered is a criminal offence in most jurisdictions. Once you are registered, invest time in understanding which of your services attract standard rate, zero rate, or exemption, because misclassifying VAT on your invoices leads to either undercharging (a cost you absorb) or overcharging (a liability you owe to the tax authority regardless of whether you collected it). A consistent invoice template that prompts you to fill in the VAT number and rate fields — or explicitly leave them blank when unregistered — is one practical guard against these mistakes.